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Windmill requires a calendar to be connected to your account for 1:1s to work. You can connect either Google Workspace or Outlook Calendar. Once connected, Windmill automatically syncs calendars and identifies which meetings are 1:1s.

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How Windmill identifies 1:1s

Windmill automatically identifies 1:1s based on:
  • Meeting name: Meetings with titles like “1:1”, “1-on-1”, or “one on one”
  • Number of attendees: Meetings with two participants
This automatic identification works for most cases. If Windmill incorrectly labels a meeting, you can manually adjust it. You can manually control which meetings are treated as 1:1s in the 1:1s section of Windmill.

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Start ad hoc 1:1

Use “Start ad hoc 1:1” to immediately begin an ad-hoc 1:1 with someone—no calendar event required.
1

Navigate to the employee's profile

Open the profile of the person you want to meet with.
2

Click Actions

Click Actions in the top right.
3

Click Start ad hoc 1:1

Select Start ad hoc 1:1 to begin.
This creates an ad-hoc 1:1 for right now and generates AI discussion topics.

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Add 1:1 from Calendar

Use “Add 1:1 from Calendar” to link a calendar event as a 1:1.
1

Go to the 1:1s tab or employee profile

Navigate to the 1:1s page or the person’s profile.
2

Click Actions

Click Actions in the top right.
3

Click Add 1:1 from Calendar

Select Add 1:1 from Calendar and choose the meeting to add.
This adds the 1:1 label to the meeting in Windmill.

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Remove a 1:1

1

Navigate to the 1:1s tab

Go to the 1:1s page.
2

Open the 1:1 pair

Click into the person with whom that 1:1 is.
3

Remove the meeting

Click the three dots next to the meeting and select Remove meeting.
This removes the 1:1 label from the meeting in Windmill.