1:1s

1:1s are most effective when both the manager and employee come prepared. Without preparation, meetings often turn into surface-level recaps of recent work instead of meaningful conversations about priorities, challenges, and growth. Windmill does that prep work for you. Agendas are clear before the meeting starts, and Windy pulls in relevant context from Continuous Feedback, Pulses, Performance Reviews, and your connected tools. Both participants walk in informed, so the time you have together is spent on the conversation that matters.

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How 1:1s work in Windmill

Windmill automatically finds all of your upcoming 1:1s from your calendar. In order for this to work, you’ll need to connect either Google Workspace or Outlook Calendar to your account. If a 1:1 is missing, you can add it manually from the 1:1s page or the employee’s profile. You can also create ad-hoc 1:1s without a calendar event, which is useful for impromptu conversations or when you want to track a 1:1 that isn’t on your calendar. To give 1:1s a consistent agenda structure, use 1:1 Templates. Templates can pre-populate agendas with sections and questions for recurring topics like wins, blockers, priorities, feedback, and career growth.

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Shared agenda

Each 1:1 has a shared agenda, visible to both the manager and the employee. You can add discussion topics, work through them live, and capture action items — whether that’s a formal agenda, a template-driven structure, or free-form content for the meeting. Anything in the shared agenda is visible to both participants. For things you want to keep to yourself — observations, coaching thoughts, or reminders — use Private Notes instead. Admins cannot see 1:1 content just because they are Admins. Admins can apply company templates across 1:1s, but shared 1:1 agendas and notes remain visible only to the participants and people with the right reporting-line or delegated access. Private Notes are only visible to the person who created them. After the meeting, you can always go back and edit or append agenda items, ask Windy for a summary, or revisit the history of past agendas. If the meeting was recorded on a connected platform, the transcript will attach automatically — see Recordings for details.

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Does Windy join 1:1s as a notetaker?

No. Windy never joins your 1:1 meeting as a notetaker, and Windmill does not add Windy as a participant to calendar events. Instead, Windmill uses the 1:1 agenda, notes you write in Windmill, and transcripts or notes from connected recording tools when they are available. If you record the meeting with a connected platform such as Zoom, Google Meet, Roam, or Granola, the transcript or notes can attach to the 1:1 after the meeting.

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Catch Me Up

Every 1:1 includes a Catch Me Up panel — a concise, cited briefing on the person you’re meeting. It pulls from your connected systems — GitHub, Slack, and others — alongside Continuous Feedback, Pulses, Performance Reviews, and any relevant Windy interactions, with citations showing where each item came from. Catch Me Up is available to everyone, not just managers. You can catch up on a direct or indirect report, prep for a 1:1 with your own manager, or get context on a peer before a cross-functional meeting. The report adapts to your relationship with the person, and only ever summarizes information you already have access to. Windy auto-generates Catch Me Ups for manager-to-report 1:1s. For peers and for meeting your own manager, you generate the report manually from the panel — and you can regenerate any report on demand. See Catch Me Ups for the full breakdown of how the report changes by relationship.

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Explore 1:1s

• Calendar — How Windmill identifies 1:1s from your calendar, and how to create or remove them manually
• Catch Me Ups — Get a cited briefing on anyone you’re meeting, framed to your relationship with them
• Templates — Give your 1:1s a consistent structure with company and personal templates
• Recordings — How meeting recordings attach to your 1:1s in Windmill
• Notifications — Control when and how Windy reaches out before your 1:1s
• Importing History — Bring existing 1:1 history from Notion, Google Docs, or other tools
• Stats — Track 1:1 patterns across your organization
• Prep (Deprecated) — Legacy Slack-based prep system, being replaced by Templates

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FAQs