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Benefits of Connecting Workday to Windmill

Connecting Workday to Windmill keeps your employee directory and reporting structure continuously accurate — without manual updates. When Workday is the system of record, Windmill automatically:
  • Imports new hires as they join
  • Updates manager → direct report relationships in real time
  • Reflects promotions, reorgs, and title changes
  • Archives employees when they leave the company
This ensures review cycles, 1:1s, and feedback always align to your current org, even as teams shift and roles evolve.

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Connected Data

Windmill syncs the following employee fields from Workday:
FieldDescription
Employee NameFull legal name
Work EmailUsed as the account identity in Windmill
Job TitleDisplayed in profiles and review flows
Manager RelationshipDrives team structure and permissions
Department / Cost Center / Org UnitUsed for grouping and review assignments
Employment StatusAutomatically archives former employees
Start DateSupports new-hire reviews and onboarding timelines
Windmill does not sync compensation, benefits data, home address, or personal demographic information.

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Permissions

To enable the integration, the connecting user must have:
  • Workday HR Partner or Admin permissions
  • Permission to read:
    • Supervisory Org Structure
    • Worker Profiles
    • Manager Hierarchy
The connection is authenticated securely through Workday API + SCIM or an approved Workday Integration System User (ISU). Windmill is read-only and does not write back to Workday.

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Managing Employee + Manager Updates

If you need to:
  • Change a manager
  • Update someone’s title or team
  • Move a person to a new organization
  • Terminate / offboard a teammate
Make these updates in Workday — not in Windmill.
Windmill treats Workday as the system of record.
Any updates made directly in Windmill will be overwritten on the next sync.

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FAQs

How often does the sync run?
Automatically every 24 hours, with the option to trigger a manual sync in Windmill. Does Windmill require Workday implementation or custom integration support?
No — Windmill uses standard Workday SCIM + REST APIs. No custom Workday Studio work is required. Do we need an Integration System User (ISU)?
Yes. We provide required permissions — your Workday admin applies them. Can we sync multiple entities or supervisory orgs?
Yes — Windmill respects your Workday org structure. Does the integration include contractors?
Only if they appear in Workday as active workers with a manager assigned.