Benefits of Connecting Paylocity to Windmill
Connecting Paylocity to Windmill keeps your employee roster and reporting structure accurate without manual updates. When Paylocity is the system of record, Windmill automatically:- Imports new hires when they join
- Updates manager → direct report relationships
- Reflects title, department, and team changes
- Archives employees when they leave the company
Connected Data
Windmill syncs the following fields from Paylocity:| Field | Description |
|---|---|
| Employee Name | Full legal name |
| Work Email | Used for identity + login |
| Job Title | Displayed in profiles and review cycles |
| Manager Relationship | Defines org structure and review workflows |
| Department / Team | Used for grouping and reporting in Windmill |
| Employment Status (Active / Terminated) | Automatically archives former employees |
| Start Date | Supports onboarding experiences and new-hire review timing |
Permissions
To enable the connection, the connecting user must have:- Paylocity Admin permissions
- Access to the Employee Directory and Org Chart data
Windmill has read-only access and does not write data back to Paylocity.
Managing Employee + Manager Updates
If you need to:- Change someone’s manager
- Update a title or department
- Offboard an employee
Make these changes in Paylocity — not in Windmill.Paylocity is the source of truth.
Any updates made directly in Windmill will be overwritten the next time the sync runs.
FAQs
How often does the sync run?Every 24 hours, with an option to trigger a manual sync in Windmill. Does this integration change payroll or benefits settings?
No. Windmill does not access or modify payroll or benefits data. Do contractors sync?
Only if they appear in Paylocity as active employees with a manager assigned. Can we sync multiple business units or locations?
Yes — Windmill respects the department + location structure already configured in Paylocity.