Benefits of Connecting Zoom to Windmill
Connecting Zoom to Windmill brings real meeting context into performance conversations — so coaching, feedback, and recognition are grounded in the actual work teams do together.- Captures participation in key meetings, discussions, and decision-making moments
- Helps managers see where collaboration, leadership, or support is happening in real time
- Reduces the need to manually recall or summarize what happened in meetings
- Ensures quieter contributors and behind-the-scenes problem solvers get recognized
- Makes performance reviews more fair, balanced, and based on real interactions
Connected Data
When connected, Windmill syncs meeting metadata and transcripts — never raw audio or video:| Data Type | How Windmill Uses It |
|---|---|
| Meeting attendance & participant lists | Shows collaboration patterns and involvement across teams |
| Meeting frequency and context (titles, owners) | Highlights ongoing project, stakeholder, and leadership engagement |
| Webinar attendance | Captures participation in company-wide events and presentations |
| Meeting transcripts and AI summaries | Provides context for coaching and performance conversations |
Windmill only stores text transcripts from recorded meetings — never raw audio or video files. Transcripts sync hourly and appear in Windmill within an hour after the meeting ends.
Permissions
Windmill requests read-only, scoped access via Zoom OAuth. Here are the exact scopes we request and why:| Scope | Purpose |
|---|---|
account:read:admin | Reads general account information to identify your Zoom organization |
user:read:admin | Reads user profiles to map meeting activity to employee profiles in Windmill |
meeting:read:admin | Reads meeting details including titles, participants, and scheduling to reflect collaboration patterns |
webinar:read:admin | Reads webinar data to capture participation in company-wide events and presentations |
recording:read:admin | Reads meeting recordings metadata, transcripts, and AI summaries for coaching context |
report:read:admin | Reads Zoom report data to reliably capture all meetings, including instant and ad-hoc meetings |
All scopes are read-only. Windmill never sends messages, changes settings, or alters meetings. You control which users and data are included.
Windmill follows least-privilege access — only syncing the data required for performance context.
Installation
Log into Windmill and go to Integrations
Navigate to Settings → Integrations in the Windmill Dashboard.
FAQs
Does Windmill record or store our Zoom meetings?
Does Windmill record or store our Zoom meetings?
No. Windmill only stores text transcripts from recorded meetings — never raw audio or video files.
Does Windmill write anything back to Zoom?
Does Windmill write anything back to Zoom?
No. The integration is strictly read-only.
How often does Windmill sync meeting data?
How often does Windmill sync meeting data?
Meeting metadata syncs continuously. Transcripts sync hourly and typically appear within an hour after the meeting ends.
Is the integration secure?
Is the integration secure?
Yes. All data is encrypted in transit and at rest. Windmill is SOC 2 compliant and uses scoped, revocable OAuth tokens.
What happens when an employee leaves?
What happens when an employee leaves?
Their past meetings remain available for context in historical reviews, but Windmill stops syncing once they are archived.