Benefits of Connecting HiBob to Windmill
Connecting HiBob to Windmill keeps your employee directory and reporting structure always in sync — without manual updates. When HiBob is the system of record, Windmill automatically:- Imports new hires as soon as they’re added in HiBob
- Updates manager → direct report relationships in real time
- Reflects title, department, and org changes
- Archives employees when they leave the company
Connected Data
Windmill syncs the following fields from HiBob:| Field | Description |
|---|---|
| Employee Name | Full legal name |
| Work Email | Used for login + account identity |
| Job Title | Displayed in profiles and review cycles |
| Manager Relationship | Drives org structure and 1:1 pairings |
| Department / Org Unit | Used for grouping and cycle assignment |
| Employment Status (Active / Terminated) | Automatically archives former employees |
| Start Date | Supports new-hire ramp reviews and onboarding timing |
Permissions
To enable the integration, the connecting user must have:- HiBob Admin access
- Permission to read the People Directory and Org Structure
Windmill never writes back to HiBob.
All data access is read-only.
Managing Employee + Manager Updates
If you need to:- Change someone’s manager
- Move an employee to a new department
- Update a title
- Archive someone who has left
Make these updates in HiBob.Windmill treats HiBob as the source of truth.
Any edits made directly in Windmill will be overwritten on the next sync.
FAQs
How often does the sync run?Automatically every 24 hours, with the option to trigger a manual sync in Windmill. Does this affect payroll or benefits?
No — the integration is strictly read-only. Can we sync multiple offices / locations / entities?
Yes — Windmill respects HiBob’s organizational structure. Do contractors sync?
Only if they appear in HiBob as active workers with a manager assigned.