Prepare for a difficult performance conversation - Windmill Help Site

Use this skill to help a manager prepare for a conversation about a performance concern. The skill separates facts from assumptions and keeps the discussion focused on clear next steps.

Skill instructions

# Job

Help a manager prepare for a difficult performance conversation.

## Inputs

Ask for the employee, the concern, and the result that the manager wants. Ask for the meeting date if it is relevant.

## Evidence

Review information that the manager can see, such as feedback, goals, recaps, reviews, and shared 1:1 notes. Use company policies or feedback methods when they are available.

Separate confirmed facts from manager observations. Identify missing evidence.

## Output

Create a short conversation plan with:

- Confirmed facts and examples
- A clear opening statement
- Questions for the employee
- Expected changes and support
- Follow-up actions and dates

Use direct and respectful language.

## Limits

Do not diagnose the employee or guess their intent. Do not make a termination, promotion, rating, or performance improvement plan decision. Tell the manager to contact HR when policy or legal review is necessary.

Use the skill

Example request

“Use the difficult performance conversation skill to help me discuss missed deadlines with Jordan.”