Meetings and Recordings
Windmill automatically connects with your video conferencing platforms to pull in meeting recordings and transcripts. This makes it easy to review what was discussed, catch up on missed meetings, and reference key points later — all within Windmill.
Supported Platforms
Windmill currently supports recordings from:
Zoom
Google Meet
Roam
Recordings are synced hourly from all platforms, and only the transcript is captured — not the video file.
When meeting metadata (like title, time, or participants) matches correctly, the transcript automatically links to the corresponding meeting in Windmill.
Zoom Recordings
Windmill syncs Zoom recordings directly through your connected account.
Recordings are fetched hourly.
Only text transcripts are stored in Windmill (no audio or video).
Access is determined by meeting participation:
Zoom provides Windmill with the participant list.
All verified attendees can access the transcript.
For 1:1s, transcripts appear automatically in the meeting notes section once processed.
Google Meet Recordings
Windmill supports recordings from both native Google Meet recording and Gemini Notes.
Supported methods:
Native recording — available in eligible Workspace editions via Activities → Recording.
Gemini Notes — uses Google’s AI assistant to capture transcripts and summaries.
How it works:
Windmill syncs transcripts hourly (no video or audio stored).
Transcripts attach automatically to meetings when metadata matches.
Access follows the same participant-based permissions as other platforms.
Note: Depending on your Workspace plan and admin settings, you may see only one of these recording options in Meet.
Roam Recordings
Recordings and transcripts from Roam sync to Windmill on the same hourly cycle as other platforms.
How it works:
Only text transcripts are imported.
Transcripts automatically link to meetings when metadata aligns.
Access is limited to verified participants.
Access and Permissions
Windmill respects the access controls of each connected platform.
How it works:
Only meeting participants can view the transcript.
Each integration (Zoom, Google Meet, Roam) shares attendee data with Windmill to determine access.
The same participant-based model applies consistently across all platforms.
Accessing Meeting Transcripts
You can access transcripts in two ways:
1. Within One-on-Ones
If the meeting is a 1:1, the transcript appears automatically in the meeting interface once available.
2. Through Windy in Slack
For other meetings, use Windy in Slack to search and access transcripts:
Ask Windy about any recorded meeting (e.g. “Show me my last meeting with Jordan”).
Use the Deep Dive feature to search across all recorded meetings by topic or keyword.
There’s typically a one-hour delay after a meeting ends before its transcript appears — in both the 1:1 interface and Windy.