> ## Documentation Index
> Fetch the complete documentation index at: https://help.gowindmill.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Zoom transcripts, recordings, and My Notes

> Choose the correct Zoom feature, start it during a meeting, and find the content in Windmill.

## Three Zoom features, two Windmill integrations

A transcript is the written record of what people say. Zoom can create one without a cloud recording. My Notes is a separate feature for your personal notes.

| Zoom feature       | What it creates                                      | Windmill integration                         |
| ------------------ | ---------------------------------------------------- | -------------------------------------------- |
| Meeting transcript | A transcript without a cloud recording               | **Zoom**, connected company-wide by an admin |
| Cloud recording    | Audio or video, plus a transcript if enabled         | The same company-wide **Zoom** integration   |
| My Notes           | Your notes, with an available transcript and summary | **Zoom: My Notes**, connected by each person |

For personal notes, go to **Settings > Integrations > My connections** in Windmill and find **Zoom: My Notes**. See the [connection instructions](/integrations/zoom-my-notes#connect-zoom-my-notes).

<Note>
  Connecting an integration does not start a transcript, recording, or My Notes
  during a meeting. The applicable Zoom feature must be active.
</Note>

## Start the feature in Zoom

These instructions use the Zoom desktop app. Contact your Zoom admin if a control is not available.

<Frame caption="Zoom Version 7">
  <img src="https://mintcdn.com/windmill/-KI5E0Ec-JAZj7A2/images/zoom-meeting-controls.png?fit=max&auto=format&n=-KI5E0Ec-JAZj7A2&q=85&s=650fda1d35e9d4f92997ea3f922e3c0c" alt="Zoom meeting controls with annotations: My Notes and AI Companion at the top of the window, and Record and Transcript in the More menu." width="2212" height="1436" data-path="images/zoom-meeting-controls.png" />
</Frame>

### Meeting transcript

1. In the meeting toolbar, select **More > Transcript**.
2. If you are not the host, select **Request transcription**. The host must approve the request.

No cloud recording is required. Transcription can also start automatically if your admin has enabled it. See [Zoom's transcript guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0085682).

After the meeting, the host can find retained transcripts in the Zoom web portal under **My account > Recordings and Transcripts > Transcripts**, if permitted. See [Zoom's transcript access guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0076632).

### AI Companion: optionally save a transcript

AI Companion can create a meeting summary and optionally generate a saved meeting transcript. It does not require a cloud recording or a personal My Notes integration.

<Steps>
  <Step title="Open AI Companion">
    As the host, move your pointer over the AI Companion diamond at the top-right
    of the meeting window. Zoom also calls this control **Zoom AI**.
  </Step>

  <Step title="Select the summary and transcript options">
    Select **Meeting summary**. To keep a transcript after the meeting, also
    select **Generate transcript**, if available.
  </Step>

  <Step title="Start AI Companion">
    Select **Start AI Companion** or **Start Zoom AI**, depending on your Zoom
    version. If you are a participant, ask the host to start it with the transcript option enabled.
  </Step>
</Steps>

Starting AI Companion alone does not guarantee a saved transcript. The transcript option and your account settings determine whether Zoom keeps one. Windmill receives the available meeting transcript through the company-wide **Zoom** integration, not **Zoom: My Notes**. See [Zoom's meeting summary guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0058013).

### Cloud recording

1. Ask the host or co-host to select **More > Record > Record to the cloud**.
2. After Zoom finishes processing, the host can find the recording under **Recordings & Transcripts** in the Zoom web portal.

Audio transcription must be enabled for Windmill to receive the recording's transcript. **Record to computer** is not a cloud recording. See [Zoom's cloud recording guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0062627).

### My Notes

<Steps>
  <Step title="Start your notes">
    At the top of the meeting window, select **My Notes > Start taking notes**.
    Transcription starts if supported in the meeting.
  </Step>

  <Step title="Complete your notes">
    Add your notes. When finished, select **Done**, then confirm with **Done**.
    Zoom also saves your notes when the meeting ends.
  </Step>

  <Step title="Find your notes in Zoom">
    Open **Hub > My Notes** in the Zoom desktop app. If **Hub** is hidden,
    select **More** first.
  </Step>
</Steps>

My Notes can contain its own transcript. Look inside the note, not only on Zoom's separate **Transcripts** page. See [Zoom's My Notes guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0083849).

## Review your content in Zoom Hub

Zoom Hub gives you one place to review the recordings, transcripts, and notes that you can access in Zoom.

Open **Hub** in the Zoom desktop app. If it is hidden, select **More > Hub**. Use the left menu to select:

* **All meeting assets** to find content by meeting.
* **Recordings & Transcripts** to review available recordings and transcripts.
* **My Notes** to review your personal notes and their available transcripts.

<Frame caption="Zoom Version 7">
  <img src="https://mintcdn.com/windmill/-KI5E0Ec-JAZj7A2/images/zoom-hub.png?fit=max&auto=format&n=-KI5E0Ec-JAZj7A2&q=85&s=191442fe4cf2655b1d347e2d151ddc6b" alt="Zoom Hub with All meeting assets, Recordings & Transcripts, Summaries, and My Notes in the left menu." width="3100" height="2105" data-path="images/zoom-hub.png" />
</Frame>

Hub shows what is available in Zoom. It does not mean that every item has synced to Windmill. See [Zoom's Hub guide](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0080742).

## Find the content in Windmill

All three sources appear in the same area. Open the matching **1:1**, then select its recording tab to see the available transcript, notes, summary, or action items.

This content is separate from the shared 1:1 agenda. It does not replace the agenda. Windmill stores text, not Zoom audio or video.

Your synced **My Notes** content is visible only to you. Company-wide Zoom setup does not give everyone access to every transcript. Access depends on matched participants and the integration's access rules.

## IT setup: enable transcripts

An admin connects the [company-wide Zoom integration](/integrations/zoom) once. Participants do not need a personal My Notes integration to sync meeting transcripts or cloud-recording transcripts.

<Steps>
  <Step title="Open Zoom account settings">
    Sign in to the Zoom web portal as an admin. Select your profile picture,
    then **Admin Center > Settings > Meeting**.
  </Step>

  <Step title="Enable meeting transcripts">
    Under **In Meeting (Advanced)**, enable **Meeting transcript**.
    To start transcripts automatically, configure **Automatically generate transcripts for**.
    Select **Meetings with meeting summary** to generate transcripts when meeting summaries run.
  </Step>

  <Step title="Set transcript access and retention">
    Enable **Allow hosts to view and manage transcripts after the meeting**.
    Set retention according to your company's policy, then save your changes.
  </Step>
</Steps>

See [Zoom's meeting transcript settings](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0085675).

For cloud recordings, the separate setting is **Account Management > Account Settings > Recording & Transcript**. Enable **Cloud recording**, then select **Create audio transcript** under **Advanced cloud recording settings** and save. See [Zoom's cloud audio transcription settings](https://support.zoom.com/hc/en/article?id=zm_kb\&sysparm_article=KB0065911).