> ## Documentation Index
> Fetch the complete documentation index at: https://help.gowindmill.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Organizing and sharing

> Group knowledge into folders and choose who can see it.

Use folders to organize your library. Share a top-level folder to choose who can see what's inside.

## Organizing knowledge

* **Create folder**: click **Create folder** in the toolbar.
* **Move**: drag a document into a folder, or use **Move to…**.
* **Rename**: use **Rename**. Linked documents take their title from the source, so rename them there.
* **Delete**: use **Delete**. For a linked document, use **Remove**. The original stays in the source.

<Note>
  You can rename and delete folders, but you can't move a folder into another folder. To reorganize, move the documents instead.
</Note>

## Sharing and access

You set access on **top-level folders**. Everything inside a top-level folder, including its subfolders and documents, gets the same access. You can't share a single document or subfolder.

To change who can see a folder, use **Share** on the top-level folder.

The **Access** column shows who can see each item:

* **Everyone**: everyone at your company
* A summary like **Managers · 2 groups · 1 person**: specific roles, groups, people, or a manager's reporting line
* **Admins and HR Admins**: no one else

Linked documents work the same way. They get the access of their folder, not their sharing in Google Drive or Notion. See [Who can see a linked document](/company-settings/company-knowledge/linked-documents#who-can-see-a-linked-document).


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